Selection & Appointment of the Project Manager
WHEN DO YOU APPOINT THE PM
•Its important that the PM is appointed early(Pre-Initiation Stage) so that he can be involved in the project initiation and definition process.
THE PM APPOINTMENT; KEY ATTRIBUTES
•The PM appointment must provide clarity on the ff;
–Nature
–Key Role
–Responsibility, Duties & Tasks
–Authority
–Accountability
–Qualifications & Experience
–Skills/Talents/Competences
–Key Character Traits
–Ethics
THE PM'S IDENTITY
•The project manager is identified or labelled by the industry/environment within which the project is located.
•Examples;
•“Construction Project Manager” responsible for the management of projects within the built environment from conception to completion, including management of related professional services.
•“ICT Project Manager” responsible for the management of projects within the ICT sector from conception to completion, including management of related professional services.
THE PM'S ROLE
•“The person assigned by the performing organization to achieve the project objectives as stated in the Project baseline/Project Charter”.
•( PMBOK,5th Edition)
•Manage the project on a day-to-day basis to bring it to a successful conclusion.
•Prime Mover/driver of the PM Process/Cycle
•TASK ROLE
•TEMPORARY ROLE
•NOT A POSITION/FUNCTIONAL ROLE
PM ROLE EVOLUTION
Project Expediter
–( Communicator + No Project Responsibility/Authority)
–Functional/Weak Matrix Structure
Project Coordinator/Leader
–(Communicator + Limited Project responsibility/Authority)
–Functional/Weak Matrix Structure
•Matrix Project Manager
•(Same as Project Expediter/Coordinator +Additional responsibility/Authority)
–Strong Matrix
Pure Project Manager
–( Full delegated Responsibility/Authority)
–Pure Project Structure
–Program Manager
–Portfolio Manager
PM GENERIC DUTIES/TASKS
| PHASE | PROJECT MANAGEMENT ACTIVITIES/TASKS |
| Project Pre-Initiation | Business Case/plan(Project justification/motivation), Project Selection, Selection of the Project Manager . |
| Project Initiation | Client Brief, Team Selection, Needs/Wants Analysis, Initial Assessment/Pre-feasibility Study, Project Brief,/Preliminary Scope Statement, Prepare the Project Charter, Identify Stakeholders . |
Project Planning
| Project final feasibility Final Project Brief Project Scope definition & securing stakeholder approval Work Breakdown Structure Project Planning( Project baseline -TIME,COST,DELIVERABLE) Resource Planning and control Project Team selection(With the project sponsor) Assign roles and responsibilities to team members-RAM |
Project Execution
| Control work flow to team members Motivate & Support team members Stakeholder Liaison- project team, external suppliers, project sponsors, end-users, PMs of interfacing projects etc Ensure quality of project deliverables Deal with project problems/issues as they arise(Fire-Fighting) Scope change management- change approval decisions |
| Project Monitoring & Control | Monitor, evaluate & control progress(time, cost,quality and risk)
|
| Project Close out | Plan & Control Project Close out- Project handover,documentations,project reports |
PM ACCOUNTABILITY
•The PM is accountable to the ff. who appointed him;
–Project Champion
–Project Director,
–PMO Manager
–Program Manager,
–Portfolio Manager,
–Project Sponsors,
–Project Owners(Client),
–Project Steering Committee or Project Board
PM AUTHORITY
•PM derives his authority via his appointment by the PSC,Project Board or Project Director,Project Client etc_
•PM carries a written delegated and temporal authority from the Project Owners or Initiators
•PM has the authority to use cash and organisational resources up to the limit set in the project charter or plan.
•PM has the authority to make prudent,ethical and strategic decisions on the projectProject Key stakeholders or team members must be informed and respect this authority as far as the project is concerned.
PM MINIMUM QUALIFICATIONS & EXPERIENCE
•Juristic Person eg. A Registered Company with natural persons in their employment that have the min qualifications and experience.
•Natural Person eg. John Smith
–Primary Qualification;
•BSC/B-TECH/HND/ND-(BUILT ENVIRONMENT INDUSTRY OR ANY PM RELATED INDUSTRY)
–Secondary Qualification;
•FORMAL PM TRAINING( MIN OF 35 CONTACT HOURS)- DEGREE,MASTERS OR CERTIFICATE OR BOOTCAMPS
–PM experience(min 4 - 10 years)
•LEADING/EXECUTING PROJECTS
–PROFESSIONAL COUNCIL REGISTRATIONS(SACPCMP/PMI)
•(Pr. CPM, Pr.CM,PMP etc)
PM CORE COMPETENCES & SKILLS
•Technical Project Management Skills
–Project Scope, Schedule, Cost, Quality, Risks and Issues Management etc
–Technical guru on small projects but less important as the project grows.
•Leadership Skills
–Adaptive Leadership Style.
–Team Leadership(Guide, Motivate and Direct a Team)
–Emotional Intelligence,
–Conflict Prevention, Resolution & Negotiation
•( Team/Stakeholder Conflicts),
•Strategic & Business Management skills
–Knowledge, understanding and experience in the dynamics of the project industry/sector that can enhance business performance and better delivery of business outcomes
(Ref; PMI Talent Triangle)
PM ETHICAL STANDARDS
•PMI Code of Ethics/Ethical Decision-Making framework
•SACPCMP Code of Ethics
PM- SUCCESS PERSONALITY TRAITS
Honesty & Integrity (Ethical) | Hardworking
| Upbeat and optimistic | Sensitivity |
| Alertness and quickness | Logical and objective analyst | Trustworthy
| Leadership Style |
| Versatility | Planner & organizer | Team Player
| Multi-tasker
|
| Energy ,drive, passion | Spontaneous and flexible | Helpful
| Thrifty
|
Dedication & Commitment
| Detail-oriented
| Participative Management Style | Brave and toughness
|
| Extroverts- People-oriented | Pragmatic
| Courteous
| Willing to deal with frequent interruptions |
| Creativity | Adaptive
| Closer or a go getter | Credibility
|
Whatapp the PM GURU on +1 317 629 3820 for more details on this topic