Selection & Appointment of the Project Manager

By JB Nartey · Jul 4, 2020
Selection & appointment of the project manager picture

 

 

WHEN DO YOU APPOINT THE PM 

•Its important that the PM is appointed early(Pre-Initiation Stage) so that he can be involved in the project initiation and definition process.

THE PM APPOINTMENT; KEY ATTRIBUTES 

•The PM appointment must provide clarity on the ff;

–Nature

–Key Role

–Responsibility, Duties & Tasks

–Authority

–Accountability

–Qualifications & Experience

–Skills/Talents/Competences

–Key Character Traits

–Ethics

THE PM'S IDENTITY 

•The project manager is identified or labelled by the industry/environment within which the project is located.

•Examples;

•“Construction Project Manager” responsible for the management of projects within the built environment from conception to completion, including management of related professional services.

“ICT Project Manager” responsible for the management of projects within the ICT sector from conception to completion, including management of related professional services.

THE PM'S ROLE 

•“The person assigned by the performing organization to achieve the project objectives as stated in the Project baseline/Project Charter”.

•( PMBOK,5th Edition)

•Manage the project on a day-to-day basis to bring it to a successful conclusion.

•Prime Mover/driver of the PM Process/Cycle

TASK ROLE

•TEMPORARY ROLE

•NOT A POSITION/FUNCTIONAL ROLE

 

PM ROLE EVOLUTION 

Project Expediter

–( Communicator + No Project Responsibility/Authority)

–Functional/Weak Matrix Structure

Project Coordinator/Leader

–(Communicator + Limited Project responsibility/Authority)

–Functional/Weak Matrix Structure

Matrix Project Manager

•(Same as Project Expediter/Coordinator +Additional responsibility/Authority)

–Strong Matrix

Pure Project Manager

–( Full delegated Responsibility/Authority)

–Pure Project Structure

Program Manager

Portfolio Manager

 

PM  GENERIC DUTIES/TASKS 

PHASEPROJECT MANAGEMENT ACTIVITIES/TASKSProject Pre-InitiationBusiness Case/plan(Project justification/motivation), Project Selection, Selection of the Project Manager .Project Initiation

Client Brief, Team Selection, Needs/Wants Analysis, Initial Assessment/Pre-feasibility Study, Project Brief,/Preliminary Scope Statement,

Prepare the Project Charter, Identify Stakeholders .

Project Planning

 

Project final feasibility

Final Project Brief

Project Scope definition & securing stakeholder approval

Work Breakdown Structure

Project Planning( Project baseline -TIME,COST,DELIVERABLE)

Resource Planning and control

Project Team selection(With the project sponsor)

Assign roles and responsibilities to team members-RAM

Project Execution

 

Control work flow to team members

Motivate & Support team members

Stakeholder Liaison- project team, external suppliers, project sponsors, end-users, PMs of interfacing projects etc

Ensure quality of project deliverables

Deal with project problems/issues as they arise(Fire-Fighting)

Scope change management- change approval decisions

Project Monitoring & Control

Monitor, evaluate & control progress(time, cost,quality and risk)

 

Project Close outPlan & Control Project Close out- Project handover,documentations,project reports

PM ACCOUNTABILITY 

•The PM is accountable to the ff. who appointed him;

–Project Champion

–Project Director,

–PMO Manager

–Program Manager,

–Portfolio Manager,

–Project Sponsors,

–Project Owners(Client),

–Project Steering Committee or Project Board

 

PM AUTHORITY 

•PM derives his authority via his appointment by the PSC,Project Board or Project Director,Project Client etc_

•PM carries a written delegated and temporal authority from the Project Owners or Initiators

•PM has the authority to use cash and organisational resources up to the limit set in the project charter or plan.

•PM has the authority to make prudent,ethical and strategic decisions on the projectProject Key stakeholders or team members must be informed and respect this  authority as far as the project is concerned.

PM MINIMUM QUALIFICATIONS & EXPERIENCE 

•Juristic Person eg. A Registered Company with natural persons in their employment that have the min qualifications and experience.

•Natural Person eg. John Smith

–Primary Qualification;

•BSC/B-TECH/HND/ND-(BUILT ENVIRONMENT INDUSTRY OR ANY PM RELATED INDUSTRY)

–Secondary Qualification;

•FORMAL PM TRAINING( MIN OF 35 CONTACT HOURS)- DEGREE,MASTERS OR CERTIFICATE OR BOOTCAMPS

–PM experience(min 4 - 10 years)

•LEADING/EXECUTING PROJECTS

–PROFESSIONAL COUNCIL REGISTRATIONS(SACPCMP/PMI)

•(Pr. CPM, Pr.CM,PMP etc)

 

PM CORE COMPETENCES & SKILLS 

Technical Project Management Skills

–Project Scope, Schedule, Cost, Quality, Risks and Issues Management etc

–Technical guru on small projects but less important as the project grows.

Leadership Skills

–Adaptive Leadership Style.

–Team Leadership(Guide, Motivate and Direct a Team)

–Emotional Intelligence,

–Conflict Prevention, Resolution & Negotiation

•( Team/Stakeholder Conflicts),

Strategic & Business Management skills

–Knowledge, understanding and experience in the dynamics of the project industry/sector that can enhance business performance and better delivery of business outcomes

(Ref; PMI Talent Triangle)

PM ETHICAL STANDARDS 

•PMI Code of Ethics/Ethical Decision-Making framework 

•SACPCMP Code of Ethics

PM- SUCCESS PERSONALITY TRAITS

Honesty & Integrity

(Ethical)

Hardworking

 

Upbeat and optimisticSensitivityAlertness and quicknessLogical and objective analyst

Trustworthy

 

Leadership StyleVersatilityPlanner & organizer

Team Player

 

Multi-tasker

 

Energy ,drive, passionSpontaneous and flexible

Helpful

 

Thrifty

 

Dedication & Commitment

 

Detail-oriented

 

Participative Management Style

Brave and toughness

 

Extroverts- People-oriented

Pragmatic

 

Courteous

 

Willing to deal with frequent interruptionsCreativity

Adaptive

 

Closer or a go getter

Credibility

 

 

Whatapp the PM GURU on +1 317 629 3820 for more details on this topic 

 

Share on

Subscribe to our services

Sign up and obtain a good discount on our fess

Click here to contact us on WhatsApp